Agent for Farmers · Compliance
Eardisland Court Farms — Compliance Matrix
Produced 23 October 2026
Live status dashboard · 5 active modules
Live status dashboard · 5 active modules
Status:
Red active non-compliance
Amber at-risk / submission missing
Green evidenced & current
Not evidenced expected but no document found
Layers:
Legal statutory floor
Industry assurance scheme
Buyer contractual
| Compliance item | Layer | Status | Last evidence | Next deadline | Owner | Evidence document |
|---|---|---|---|---|---|---|
| Dairy — 450 cows, autumn block, Arla UK 360 | ||||||
| Arla Climate Check | Buyer | Red | Apr 2024 | overdue since 14 Aug 2026 | Operations Director | Stuff to File/Arla email chain - climate check.pdf |
| Vet health and performance review, health plan and dry-cow protocol (RT AH.1.1) | Industry | Amber | 12 Sep 2025 | overdue since 12 Sep 2026 (yearly) | Operations Director + named dairy vet | farm-profile-dairy.md (Veterinary Health Plan) |
| Nov 2025 non-conformities: mobility scoring records, calf bedding in two pens | Industry | Amber | last scored 15 Mar 2026 | before next assessment · farm plan scores quarterly (RT sets no frequency) | Herd Manager | 2026/RT Dairy assessment letter Mar 26.pdf |
| Red Tractor Dairy routine assessment | Industry | Green | 8 Nov 2025 (pass, 2 minor NC) | by May 2027 (every 18 months) · spot checks at short notice | Operations Director | 2026/RT Dairy assessment letter Mar 26.pdf |
| Bulk tank quality — SCC / Bactoscan | Buyer | Green | Sep 2026 report (Arla top band) | monthly report | Herd Manager | farm-profile-dairy.md (Jul–Sep reports) · 2026/Arla/Arla bulk tank wk 26-04-2026.pdf |
| Milk cooling log (≤8°C if collected daily) | Legal | Green | daily log current | daily | Herd Manager | farm-profile-dairy.md (Master Profile) |
| FSA Dairy Hygiene inspection | Legal | Green | 18 Sep 2024 — Satisfactory | FSA sets the interval | Operations Director | farm-profile-dairy.md (Master Profile) |
| NMR milk recording | Industry | Green | 24 Sep 2026 | monthly | Herd Manager | farm-profile-dairy.md · 2026/NMR/NMR Apr 2026.pdf (latest in store) |
| Parlour plant test | Industry | Green | 12 Feb 2026 | 12 Feb 2027 | Operations Director | farm-profile-dairy.md (Master Profile) |
| Poultry — 32,000-bird broiler, Avara Foods grower | ||||||
| Stocking density (Avara 30 kg/m²; legal standard 33 kg/m²) | Buyer | Green | Crops 15–17 finished under 30 kg/m² | each placement (Crop 18 placed 2 Oct, 30,000 chicks) | Broiler Unit Manager | farm-profile-poultry.md · Avara/Crop 14 placement and depop figures.xlsx |
| Salmonella NCP sample (boot swabs) | Legal | Green | Crop 17 negative, 2 Sep 2026 | Crop 18: due now, in the 3 weeks before depop (9 Nov) | Broiler Unit Manager | farm-profile-poultry.md · Avara/Crop 14/Salmonella result Crop 14.pdf (latest in store) |
| Food Chain Information declaration | Legal | Green | Crop 17 complete; Crop 14 reissued 25 Jun 2026 | each crop | Broiler Unit Manager | Avara/Crop 13/FCI Crop14 - scan from office.pdf (misfiled) |
| Avara antibiotic-use return | Buyer | Green | Crop 17 submitted | each crop, nil use included | Broiler Unit Manager | farm-profile-poultry.md · Desktop/Screenshot Avara portal antibiotics.pdf |
| Mortality records (dead and cause at each inspection) | Legal | Green | daily sheets current | keep 3 years · RT: investigate above 0.3% of a house in 24 h | Broiler Unit Manager | farm-profile-poultry.md (Master Profile) |
| Red Tractor Poultry assessment | Industry | Green | 14 Jan 2026 (pass, 1 obs) | by Jan 2027 (once per membership year) · spot checks at short notice | Broiler Unit Manager | Insurance/RT cert nov 25.pdf |
| Flock health plan with the vet (RT AH.1) | Industry | Green | 3 Aug 2026 | yearly — 3 Aug 2027 | Broiler Unit Manager | farm-profile-poultry.md (Master Profile) |
| GB Poultry Register · permit threshold | Legal | Green | 32,000 places — under the 40,000 permit threshold | confirm register details every 12 months | Operations Director | farm-profile-poultry.md (Master Profile) |
| Avara welfare visit | Buyer | Green | 28 Mar 2026 (latest in store) | each crop | Broiler Unit Manager | Avara/Crop 14/Avara welfare visit Crop 14 28-03-2026.pdf |
| Cattle (Pedigree) — 20-cow horned Hereford herd | ||||||
| Bovine TB routine herd test | Legal | Green | 15 Feb 2026 — Clear | Feb 2027 · annual only because no breakdown since Apr 2019 (HRA default six-monthly) | Herd Manager | Vet stuff/TB cert Feb 26.pdf |
| Pre-movement TB tests | Legal | Green | bull tested clear 20 Jul 2026, sold 7 Aug | clear test within 60 days before any move | Herd Manager + named vet | farm-profile-cattle.md (Master Profile) |
| Cattle movements reported (within 3 days) | Legal | Green | all 2026 moves reported | each move | Herd Manager | 2026/BCMS monthly Apr 2026.pdf · farm-profile-cattle.md |
| Hereford Cattle Society membership & fees | Industry | Green | paid 15 Jan 2026 | annual | Operations Director | Vet stuff/HCS herd book - MARSHAL.pdf |
| DNA parentage verification | Industry | Green | 2025 calves 7/7 confirmed | each calf crop | Herd Manager | Vet stuff/DNA parentage cert Marshal Jr.pdf |
| BREEDPLAN 200-day weights | Industry | Green | submitted 14 Jul 2026 | each calf crop | Herd Manager | 2026/BREEDPLAN spring 26.pdf · farm-profile-cattle.md |
| NVZ — Surface Water, Arrow / Lugg catchment, 5-month cattle slurry storage | ||||||
| Slurry and digestate storage (5 months for cattle slurry, 1 Oct–1 Mar) | Legal | Red | about 4.4 months · storage calculation unfinished | now — ring the EA; digestate counting as cattle slurry: confirm with the EA | Operations Director | 2026/Slurry tank quote - Wye Valley.pdf · Stuff to File/NVZ slurry calculator (half done).pdf |
| Digestate spreading log | Legal | Amber | gap 9–22 May 2026 | overdue — record each spreading within a week | AD Plant Operator | AD/Digestate spreading log 2026.xlsx |
| Closed periods: grassland 15 Oct–31 Jan, maize ground 1 Oct–31 Jan | Legal | Green | no slurry or liquid digestate spread since 1 Oct | opens 1 Feb · to end Feb max 30 m³/ha, 3 weeks apart | AD Plant Operator | AD/Digestate spreading log 2026.xlsx |
| Nitrogen limits (170 kg/ha livestock manure across the holding; 250 kg/ha per field) and field plans | Legal | Green | 28 Feb 2026 — 158/170 | plan each crop in each field before spreading | Operations Director | farm-profile-dairy.md (Master Profile) |
| Digestate analysis | Legal | Green | 12 Feb 2026 sample | no standard value: analyse and keep the report | AD Plant Operator | AD/Digestate analysis 12-02-2026.pdf |
| Soil analysis | Legal | Green | Court Field / Bottom Twenty on file | no more than 5 years old when used to plan | Operations Director | AD/Soil sample Court-Field.pdf |
| Health & Safety — universal (6 FTE staff — 5 or more employees) | ||||||
| Current written H&S policy | Legal | Not evidenced | 2022 draft only | find or rewrite — priority | Operations Director | Old laptop dump/HS Policy DRAFT v2 FINAL.pdf |
| Employers' Liability insurance (at least £5m) | Legal | Not evidenced | schedule ran to 30 Sep 2026 | file the 2026–27 schedule | Operations Director | Insurance/NFU Mutual farm combined 2026 schedule.pdf (expired) |
| AD plant DSEAR risk assessment | Legal | Not evidenced | profile cites 30 Nov 2024 | review regularly and on change | AD Plant Operator | — no document found — |
| Risk assessments (fire, manual handling, lone working, slurry pit) | Legal | Green | 2026 set on file | review when out of date or after a significant change | Operations Director | 2026/RA - Fire.pdf · RA - Slurry pit / lagoon.pdf |
| COSHH assessments and register | Legal | Green | 12 Jan 2026 | review regularly | Broiler Unit Manager | 2026/COSHH register.xlsx |
| LOLER thorough examination | Legal | Green | 2026 certificate on file | every 12 months (6 for people-lifting and accessories) | Operations Director | Insurance/LOLER cert 2026.pdf |